Vacancy: Washington, D.C. Office, Office Manager & Team Assistant

Vacancy: Washington, D.C. Office, Office Manager & Team Assistant

Our Company

Climate Focus is a pioneering international advisory company committed to providing strategic advice; conducting studies and synthesizing research; supporting international negotiations on climate; coordinating research and civil society partnerships; and developing policies, programs and projects that mitigate the impacts of climate change. Our international and multidisciplinary team works closely with the private sector, governments and non-governmental organizations across a range of sectors including renewable energy, forests and agriculture, waste, transport, and energy efficiency.

Climate Focus was founded in 2004 and has offices in Amsterdam, Rotterdam, Berlin, Bogotá, and Washington, D.C. Our team of experts is complemented by a broad and diverse network of in-country and international partners. More information on www.climatefocus.com. 

Position description

The Office Manager & Team Assistant position includes overseeing the organizational needs of a growing and dynamic US office, including maintaining office organizational systems and administrative support to the Executive Director and the wider Climate Focus team in the US and globally as needed.

We seek a highly organized, motivated, and service-oriented individual who is proactive in supporting the team globally and committed to the company’s goals and values as Climate Focus continues to grow.

We expect the candidate to assume administrative tasks that include but are not limited to:

  • complete and impeccable office management, including all administrative duties and communicating with service vendors and clients
  • coordination with Climate Focus’s other offices in Amsterdam, Rotterdam, Berlin, and Bogota to ensure smooth operations of office management across the globe
  • serve as main liaison and maintain organized and compliant records regarding the company’s 401k retirement plan, FSA, payroll, taxes and multiple insurance plans 
  • support some accounting functions
  • booking travel and process cost reimbursements
  • ensure the smooth running of the office (procure office supplies, communicate with landlords, organize Climate Focus team events)
  • support the Executive Director and the wider Climate Focus team in organizational and logistical aspects of Climate Focus’s operations as needed

Qualifications:

  • extremely diligent and efficient, with strong initiative
  • strong organizational and time management skills
  • team player with strong verbal and written communication skills with ability and experience working with international partners
  • experience working in an international context, across time zones, and in a diverse cultural environment
  • strong computer skills, including MS Word, Excel, PowerPoint, Outlook and ability to learn accounting software
  • ability to work independently and feel comfortable in a dynamic and fast-paced entrepreneurial environment
  • fluency in English (spoken and written) is a requirement

Applicants must be eligible to work in the US and prior experience in office management and comprehensive team support is essential. Climate Focus offers a competitive salary commensurate to the applicant’s experience.  

Position Information and Application Instructions

This role will be based in our Washington, DC office (with remote work during COVID-19 pandemic) and will report to the Executive Director, North America. The preferred start date will be as soon as possible for the preferred candidate.

Salary will be commensurate with qualifications and experience.

Interested candidates should submit their resume and a cover letter via e-mail to s.koenig [at] climatefocus.com. Please include “Office Manager & Team Assistant” in the subject line. Applications will be considered until August 15th, 2021 and may be considered until the position is filled. We are unable to field calls related to this job opportunity. Only shortlisted candidates will be contacted.

Release Date

12 August 2021

Key Contacts

Simon König
Managing Partner